No-Rush Writing

July 3rd, 2009 by articles

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I have a business writing process that lets me do better work with less effort. It’s based on three separate steps on three separate days. Sometimes those days come one after another, sometimes they’re spread out over a week or two.

On the first day of the process, I review the material I have to write about. If I’m writing something from scratch I make notes or even a mind map (a diagram of the way the idea or argument flows). No writing is done this day, just a gathering of thoughts into some sort of order.

On the second day of the process, I write (and sometimes rewrite, too). My experience has been that if I carry the ideas around from the first day long enough, the article will just about write itself. So, unless I have a deadline, I don’t rush to write. Conversely, if I’m having trouble getting something written, I presume I’m not yet ready and set the project aside if I can.

Day 3: Now that I’ve reflected on what I’ve written, I can challenge the assumptions I made during the writing process. In addition, I can more objectively judge what I’ve written if some time passes. When I’m writing for clients, I like to come back to a piece of writing once a day for several days before submitting it.

It’s a simple process, but one that allows me to make the most of my communication skills. I don’t sit for hours trying to figure out what I want to say, or how I want to say it. Instead, I let my subconscious mind do a lot of the work while I’m doing other things.

In summary, I approach business writing projects in three steps, over three or more days. The first part of this writing process sees me familiarizing myself with the raw materials. The second step involves the actual writing, and in the third stage I review and revise. All of which allows me to do better work with less effort.